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03.06.2014

What’s the latest on invoices to the federal government?

EDITEL e-Invoice

On April 17, 2014, the 200,000th electronic invoice was successfully sent to the federal government. The 100,000th e-invoice was received by the federal government on March 5. Since 1 January 2014, all businesses have been required to send their invoices issued for services and products provided to the federal government and its offices electronically and in a structured format. Since then, up to 6,000 e-invoices per day have been issued to the police, courts, schools and ministries via the USP platform (Unternehmensserviceportal, for the German acronym). This corresponds roughly to the previous amount of paper invoices sent per day.

Erwartet werden künftig 8.000 bis 9.000 Rechnungen pro Tag. Die Entwicklung zeigt, dass die Akzeptanz, wie auch die Durchdringung notwendiger Information einen guten Sättigungsgrad erreicht hat. Auch über Elektronischen Datenaustausch (EDI) werden seit Jahresbeginn monatlich tausende Rechnungen via eXite® an BUND und BBG übermittelt.

Between 8,000 and 9,000 invoices per day are expected. At this point, it is clear that this system is both well accepted and that the pertinent information is being readily provided. In addition, since early 2014, thousands of electronic invoices have been sent to the federal government and BBG via Electronic Data Interchange (EDI) and eXite®.

As of today, it is clear that the initial phase of sending e-invoices to the federal government was successful. Businesses that deliver products or services as well as providers of upstream e-invoicing solutions have adapted very well to the pre-defined requirements. Even during the early phase, very few e-invoices were rejected for formal mistakes, which is indicative that the process is quite user-friendly. However, the system is being improved continuously, with the ultimate goal of making electronic invoice issuing even easier for contractors to the federal government.

EDITEL Partner Network