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EDI Glossary

Find here descriptions to the most important technical terms when it comes to Electronic Data Interchange (EDI). For further information please contact us by phone +43/1/505 86 02 or e-mail to info(at)editel.at.

   
ACCOUNT

An eXite® account refers to a company that uses the eXite® service. One account can include several → inboxes.

   
ACCOUNTING

Accounting is the process of billing for services.

Refers to information about volumes for billing purposes.

This is confirmation that a message has been sent. In → eXite® Online Services, users of eXite® have the option of choosing whether they would like to receive such confirmation messages about delivered or forwarded messages via e-mail, EDIFACT, or XML.

   
ALIAS NAME

Character set refers to the script used by the recipient or sender. If different character sets are used (e.g. Latin or Cyrillic character sets), messages will be changed to a standard format.

   
EANCOM®

EANCOM® (European Article Number Communication) is a sub-set of the internationally standardized message standard UN/EDIFACT. EANCOM® is based on the GS1 numbering system for the physical identification of products, (company) address and logistics units (GTIN [Global Trade Item Number], GLN [Global Location Number] and SSCC [Serial Shipping Container Code]). It is the most widely used and internationally unique standard format for electronically exchanging business documents (EDI=Electronic Data Interchange).

For additional information, please visit www.gs1.at

   
ECODEX

The eBusiness platform ECODEX (Electronic Commercial Data Exchange) is the predecessor of the eXite® Business Integration Network by EDITEL used today.

   
EDIFACT

UN/EDIFACT (United Nations/Electronic Data Interchange for Administration, Commerce and Transport) is a global inter-industry message standard for electronic data interchange developed by the United Nations in the late 80s. UN/EDIFACT includes more than 200 different message types and is used by more than 300,000 companies worldwide.

   
EVENT

Events are actions taken during an eXite® session, such as sending EDI messages.

   
ENVELOPE

Every EDI message can be identified by its envelope, which usually includes address information. Envelopes can be in either EDIFACT or in XML format.

   
eXite®

eXite® Business Integration Network is a highly available eBusiness platform that allows users to automatically handle all supply-chain related processes (including electronic orders, despatch advices, invoices, receipts of merchandise, returns processing, sales reports, inventory reports, logistics information, bank transfers, payment notices, bank account statements, master data). More than 15,000 companies in Central and Eastern Europe use this centralized platform for exchanging electronic business documents. Every year, more than 300 million transactions are handled via eXite®. 

The eXite® INTERCHANGE ID is a unique six-digit number assigned by eXite® and used for identifying → interchanges.

In the eXite® Online Services  eXite® users receive information about their mailbox as well as the status of the EDI messages sent.

eXite® TAG ID is used to match and retrieve →sessions and →events in an eXite® session.

   
GATEWAY

Gateways are used to exchange electronic data of third parties connected to eXite®.

   
GLN

GLNs (Global Location Numbers) are used to identify addresses (physically or legally) that need to be clearly identified within the supply chain. These 13-digit identification numbers include a basic GS1 number, followed by a location-specific number and a check digit. With GLN, physical locations and legal persons can be clearly identified, which is a prerequisite for strong e-commerce activities between retail partners (e.g. Electronic Data Interchange (=EDI), electronic master data exchange).

For additional information, please visit www.gs1.at

   
GS1

GS1 is a worldwide standardization organization for developing and maintaining logistics standards (article numbers, unit numbers, location numbers, pallet labels, RFIDs, EDI messages, etc.).

For additional information, please visit www.gs1.at

Data set transferred to the recipient via the eXite® service. 

   
INHOUSE FILE

In-house files are in-house data formats that do not correspond to any EDI format and which can be imported into or exported from an in-house ERP system (such as csv. and txt.).

   
INTERCHANGE

Interchange refers to the information package of EDI messages (in EDIFACT format: UNB to UNZ), such as for example an order or an invoice.

   
LOG

A log is a protocol of all activities in the eXite® system which can be viewed via a webbased interface.

   
MAILBOX

The mailbox is used to save received EDI messages. The physical mailbox refers to the location where these messages are saved. The mailbox name may consist of up to 15 alphanumeric characters. Within the eXite® service, the mailbox is identified by the → GLN. The logical mailbox is used to assign addresses to users and must be mapped to a physical mailbox. Thus, it is also called “alias name” or “nickname.”

   
MAILING LIST

Mailing lists are a collection of different recipient addresses. When an EDI message is sent to this mailing list, all recipients on the list will receive it.

   
MDN

Message Disposition Notifications (MDN) are confirmations signed by the recipient, thus serving as proof for the sender that the EDI message has been received.

   
NICKNAME

Outgoing data refers to the data set transferred during a transfer to the eXite® system. Outgoing data can consist of any number of → interchanges

   
P2P PROTOCOL

The p2p (peer to peer) eXite® protocol ensures smooth communication processes with the eXite® Business Integration Network. It supports all eXite® functionalities and ensures maximum security and quality during data transmission.

   
PARTNER

Partners are all recipients and senders of EDI messages.

   
RECIPIENT

The target mailbox or the target gateway (internal or external) within an EDI message is determined by identifying the recipient.

   
SEGMENTS

Segments are logical parts of → UN/EDIFACT messages, identified by a three-character letters-only code. The segment “UNH,” for example, identifies the beginning of a document within an → interchange.

   
SENDER

Sender refers to those sending EDI messages.

   
SESSION

When using eXite® services, a session is the time elapsed between the time of the user’s login and logout. 

Session audit files include the history of all sent and received messages. They are made available to eXite® users during every eXite® session. They are proof that data has been transmitted. In addition, they allow users to check if all performed transactions were accurate and complete.

   
TAG ID
   
USER

Users are clients of EDITEL who use the eXite® service.

   
X.12

X.12 is a national EDI standard used in the US and Canada. Large US companies require their international suppliers to use this standard.

   
X.400

X.400 is an e-mail system that some European countries (including Germany, France and the Netherlands) also use for exchanging EDI data.

   
XML

Extensible Markup Language (XML) is used to represent and describe structured data. In EDI, it is also used to represent electronic business data.

The XML Address Container is used to send unstructured data via eXite®.