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EDI Glossary

Find here descriptions to the most important technical terms when it comes to Electronic Data Interchange (EDI). For further information please contact us by phone +43/1/505 86 02 or e-mail to info@editel.at.

A

ACCOUNT
An eXite® account refers to a company that uses the eXite® service. One account can include several → inboxes.
ACCOUNTING
Accounting is the process of billing for services.
ACCOUNTING DATA
Refers to information about volumes for billing purposes.
ACKNOWLEDGEMENT
This is confirmation that a message has been sent. In → eXite® Online Services, users of eXite® have the option of choosing whether they would like to receive such confirmation messages about delivered or forwarded messages via e-mail, EDIFACT, or XML.
ALIAS NAME
→ Mailbox
AS2
AS2 (Applicability Statement 2) is a transfer protocol for the electronic exchange of data between business partners based on an HTTP protocol with standardized S/MIME content.
ASN
ASN (Advanced Shipping Notice) is a notification of pending deliveries. An ASN usually provides information on the time of shipment and characteristics about the shipment so that the customer can be prepared to accept the delivery. It is an essential part of just-in-time processes. It is implemented e.g. by the EDIFACT DESADV message, VDA 4987 or X12 EDI 856 standards.

C

CAD/CAM
CAD (Computer-Aided Design) and CAM (Computer Aided Manufacturing) is used for high-precision product design, modeling and creation. CAD files and CAM files can also be exchanged electronically and in an automated way via EDI.
CALDEL
CALDEL (Call delivery) is an ODETTE-defined EDI message based on the EDIFACT DELJIT (DELivery Just In Time) standard. It contains short-term delivery instructions for just-in-time delivery to the assembly line.
CCF
CCF is an EDI clearing center provided by TELEDIN. It was specifically developed for the automotive and retail industries. The service offers a connection to the most important VANs and supports all current EDI standards such as EDIFACT, ODETTE, VDA or X12 and message formats used by ERP and WMS vendors such as XML, IDoc, positional text files or csv.
CHARACTER SET
Character set refers to the script used by the recipient or sender. If different character sets are used (e.g. Latin or Cyrillic character sets), messages will be changed to a standard format.

D

DELFOR
DELFOR (Delivery forecast and instruction) is an EDIFACT message used during the order process in the automotive sector. It is sent by the OEM (Original Equipment Manufacturer) to the supplier to provide scheduling information as well as requirements regarding delivery dates, quantities, packaging and more.
DELJIT
DELJIT (Delivery Just in time) is an EDIFACT message used to instruct the supplier about the precise delivery sequence and just-in-time schedule requirements. It is also meant to supplement the Delivery Schedule Message (DELFOR). The use of this message will facilitate the practice of just-intime (JIT) delivery by providing the customer with a mechanism to issue precise shipping schedule requirements in terms of a 24-hour clock and on a more frequent basis than with the instance of a delivery schedule message, e.g. daily shipping schedules versus weekly planning schedules.
DESADV
DESADV (DESpatch ADVice) is an EDIFACT message that covers the ASN process and is sent from supplier to customer about materials and parts being physically delivered. It usually arrives before goods are physically delivered to the storehouse or assembly line so that customers can better plan their unloading capacities and production.

E

EANCOM®
EANCOM® (European Article Number Communication) is a sub-set of the internationally standardized message standard UN/EDIFACT. EANCOM® is based on the GS1 numbering system for the physical identification of products, (company) address and logistics units (GTIN [Global Trade Item Number], GLN [Global Location Number] and SSCC [Serial Shipping Container Code]). It is the most widely used and internationally unique standard format for electronically exchanging business documents (EDI=Electronic Data Interchange). For additional information, please visit www.gs1.at.
ECODEX
The eBusiness platform ECODEX (Electronic Commercial Data Exchange) is the predecessor of the eXite® Business Integration Network by EDITEL used today.
EDIFACT
UN/EDIFACT (United Nations/Electronic Data Interchange for Administration, Commerce and Transport) is a global inter-industry EDI message standard for electronic data interchange developed by the United Nations in the late 80s. UN / EDIFACT is used mainly in the FMCG sector, but also in the automotive industry and includes more than 200 different types of messages. It is used by hundreds of thousands of companies around the world.  
ENGDAT
ENGDAT (Engineering Data Message) is an EDI standard used for the electronic exchange of CAD files (Computer-Aided Design).
ENVELOPE
Every EDI message can be identified by its envelope, which usually includes address information. Envelopes can be in either EDIFACT or in XML format.
ERP
ERP (Enterprise Resource Planning) System to integrate internal business processes and resources. It helps understand customers better, manufacture more efficiently, and deliver quality products on-time and within budget.
EVENT
Events are actions taken during an eXite® session, such as sending EDI messages.
eXite®
eXite® Business Integration Network is a highly available eBusiness platform that allows users to automatically handle all supply-chain related processes (including electronic orders, despatch advices, invoices, receipts of merchandise, returns processing, sales reports, inventory reports, logistics information, bank transfers, payment notices, bank account statements, master data). More than 20,000 companies in Central and Eastern Europe use this centralized platform for exchanging electronic business documents. Every year, more than 400 million transactions are handled via eXite®.
eXite® INTERCHANGE ID
The eXite® INTERCHANGE ID is a unique six-digit number assigned by eXite® and used for identifying → interchanges.
eXite® ONLINE SERVICES
In the eXite® Online Services eXite® users receive information about their mailbox as well as the status of the EDI messages sent.
eXite® TAG ID
eXite® TAG ID is used to match and retrieve →sessions and →events in an eXite® session.

F

FTP
FTP (File Transfer Protocol) is a client-server protocol that relies on two communication channels between client and server. It is an old protocol which should not be used for mission-critical applications. FTP/S is a secured extension that adds an SSL/TLS security layer.

G

Gateway
Gateways are used to exchange electronic data of third parties connected to eXite®.
GLN

GLNs (Global Location Numbers) are used to identify addresses (physically or legally) that need to be clearly identified within the supply chain. These 13-digit identification numbers include a basic GS1 number, followed by a location-specific number and a check digit. With GLN, physical locations and legal persons can be clearly identified, which is a prerequisite for strong e-commerce activities between retail partners (e.g. Electronic Data Interchange (=EDI), electronic master data exchange).

For additional information, please visit www.gs1.at

GS1

GS1 is a worldwide standardization organization for developing and maintaining logistics standards (article numbers, unit numbers, location numbers, pallet labels, RFIDs, EDI messages, etc.).

For additional information, please visit www.gs1.at

H

HTTP
HTTP/HTTPS (Hyper Text Transfer Protocol / Secure) is a request-response protocol for web-based communication that also supports SSL/TLS security. It is the basis for B2B communication protocols such as AS2 or WS-SOAP.

I

INCOMING TRANSFER FILE
Data set transferred to the recipient via the eXite® service.
INHOUSE FILE
In-house files are in-house data formats that do not correspond to any EDI format and which can be imported into or exported from an in-house ERP system (such as csv. and txt.).
INTERCHANGE
Interchange refers to the information package of EDI messages (in EDIFACT format: UNB to UNZ), such as for example an order or an invoice.
INTERCHANGE ID
→ eXite Interchange-ID
INVOIC
INVOIC (Invoice) is an EDIFACT message used to exchange invoicing information between customer and supplier.

J

JIS
JIS (Just in sequence) is an inventory strategy which advances the JIT (justin-time) process. Components and parts arrive at the production line exactly (in the sequence) when they need to be assembled. JIS processes significantly increase efficiency and productivity in the production process. They require a precise exchange of delivery and scheduling information usually transmitted via EDI.
JIT
JIT (Just-in-time) is an inventory strategy developed at the Japanese automobile manufacturer Toyota in the 1970s. In assembly lines organized with JIT processes, parts are supplied when the production process requires them, thus eliminating the need for inventories and storage.

L

LOG
A log is a protocol of all activities in the eXite® system which can be viewed via a webbased interface.
LOGICAL MAILBOX
→ Mailbox

M

MAILBOX
The mailbox is used to save received EDI messages. The physical mailbox refers to the location where these messages are saved. The mailbox name may consist of up to 15 alphanumeric characters. Within the eXite® service, the mailbox is identified by the → GLN. The logical mailbox is used to assign addresses to users and must be mapped to a physical mailbox. Thus, it is also called “alias name” or “nickname.”
MAILING LIST
Mailing lists are a collection of different recipient addresses. When an EDI message is sent to this mailing list, all recipients on the list will receive it.
MDN
Message Disposition Notifications (MDN) are confirmations signed by the recipient, thus serving as proof for the sender that the EDI message has been received.

N

NICKNAME
→ Mailbox

O

ODETTE
Odette (the Organization for Data Exchange by Teletransmission in Europe) is a pan-European collaboration and services platform working for the entire automotive network. The network aims to bring together supply chain professionals and technology experts to create standards, develop best practices and provide services which support the automotive industry in its operations. ODETTE created several standardized Automotive EDI messages which are widely used in the sector.
OEM
OEM (Original Equipment Manufacturer) is a producer or manufacturer of a complete end product, in the automotive industry such manufacturers include Škoda Auto, VW, BMW, Mercedes-Benz, TPCA, KIA, Jaguar Land Rover (JLR), etc .
OFTP
OFTP (Odette File Transfer Protocol) is a protocol created in 1986, used for EDI communication mainly in the automotive and manufacturing industries.
OFTP2
OFTP2 (Odette File Transfer Protocol 2) was written in 2007 by Data Interchange as a specification for the secure transfer of business documents over the Internet, ISDN and X.25 networks with additional security options. OFTP 2 can work point-to-point or indirectly via a VAN (Value Added Network).
OUTGOING DATA
Outgoing data refers to the data set transferred during a transfer to the eXite® system. Outgoing data can consist of any number of → interchanges.

P

P2P PROTOKOLL
The p2p (peer to peer) eXite® protocol ensures smooth communication processes with the eXite® Business Integration Network. It supports all eXite® functionalities and ensures maximum security and quality during data transmission.
PARTNER
Partners are all recipients and senders of EDI messages.
PHYSICAL MAILBOX
→ Mailbox
POP3
POP3 (Post Office Protocol 3) is the most recent version of a standard protocol for receiving e-mail.

R

RECADV
RECADV (RECeiving ADVice) is an EDIFACT message for sending an explicit goods receipt statement. This message is especially appropriate in processes where the supplier issues the invoice for which RECADV is the most accurate source of information.
RECIPIENT
The target mailbox or the target gateway (internal or external) within an EDI message is determined by identifying the recipient.

S

SEGMENTS
Segments are logical parts of → UN/EDIFACT messages, identified by a three-character letters-only code. The segment “UNH,” for example, identifies the beginning of a document within an → interchange.
SENDER
Sender refers to those sending EDI messages.
SESSION
When using eXite® services, a session is the time elapsed between the time of the user’s login and logout.
SESSION AUDIT FILE
Session audit files include the history of all sent and received messages. They are made available to eXite® users during every eXite® session. They are proof that data has been transmitted. In addition, they allow users to check if all performed transactions were accurate and complete.
SFTP
SFTP (SSH File Transfer Protocol) is a network protocol that provides file access, file transfer, and file management over SSH.

T

TAG ID
→ eXite TAG-ID
TIER1
TIER (Level) 1 suppliers are manufacturers that deal directly with OEMs. These are often major companies such as Bosch, BASF,…
TIER2
While TIER 1 suppliers create parts and equipment, they generally do not produce the pieces that make up those parts. For that, they turn to TIER 2 suppliers. TIER 2 suppliers deal directly with TIER 1 suppliers. In specific cases, TIER 2 suppliers may serve as a TIER 1 and supply directly to the OEM.
TIER3
The last supplier at the end or beginning of the supply chain usually provides raw material such as steel. Depending on the complexity of the supply chain, this can be a TIER 3 or TIER 4 supplier.
TRADACOMS
Tradacoms is an early standard for EDI and was primarily used in the UK.

U

USER
Users are clients of EDITEL who use the eXite® service.

V

VDA
VDA, the German Association of the Automotive Industry (VDA = Verband der Deutschen Automobilindustrie) consists of more than 620 companies involved in production for the automotive industry in the Federal Republic of Germany. The members are divided into three manufacturer groups: automobile manufacturers, automotive suppliers, and trailers, special bodies, buses. The VDA currently has about 35 working groups, which in some cases have set up their own sub-committee or ad hoc working group.
VDA4905
VDA4905, a standardized EDI message for the transmission of delivery instructions from the OEM to the supplier, the so-called Lieferabruf in German.
VDA4915
VDA4915, a standardized EDI message for the transmission of detailed call-offs from the OEM to the supplier, the so-called Feinabruf in German. VDA4915/2 is a standardized EDI message for the call-off based on the ODETTE message DELINS (Delivery instruction).

W

Web-EDI
Web EDI is a cost-efficient solution for small and medium suppliers to exchange EDI messages with their customers and the ideal solution for OEMs to connect all business partners via EDI regardless of the supplier size.

X

X.12
ANSI X.12 (American National Standards Institute) is an EDI standard developed in 1979 by its subsidiary ASC (Accredited Standards Committee X12), which is used in the United States and Canada.
X.400
X.400 is a communication protocol that some European countries (including Germany, France and the Netherlands) use for exchanging EDI data.
XML
Extensible Markup Language (XML) is a data format used in inter-application transactions that was developed and standardized by the World Wide Web Consortium (W3C).
XML ADDRESS CONTAINER
The XML Address Container is used to send unstructured data via eXite®.
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