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Is it time for a change?

Time for a change

Switching from Web EDI to an integrated solution

Even reliable technologies like EDI must occasionally undergo a change. One case in point is switching from Web EDI to an integrated solution. When does it make sense to take this step? And how does it get implemented?

For small companies or start-ups, Web EDI is an excellent entry-level solution for exchanging documents with individual business partners via EDI in a straightforward and cost-efficient way. And yet, after some time, it makes sense to ask yourself the following questions: Has the number of EDI business partners increased? Do you have high transaction numbers despite having fewer business partners? Or have specific requirements (e.g., regarding deliveries abroad or complex despatch advices) gotten more demanding?

If that is the case, Gerd Marlovits, EDITEL’s CEO, definitely recommends “analyzing if an integrated solution might be an easier and more resource-friendly approach.” This presupposes a careful integration into an existing ERP system so that all procurement of goods processes can be handled automatically. “It goes without saying that such an implementation involves quite an initial effort,” said Mr. Marlovits. And yet, he knows from many years of experience “that it pays for itself quickly and, as far as I know, none of our clients has ever regretted making the switch.”

Finding the right time

The right time to move from Web EDI to an integrated solution varies from company to company. Many EDITEL clients have, for instance, seized the opportunity of switching to a new ERP system to take care of everything all at once. One case in point is Dorfinger, the largest producer of potatoes, onion, and garlic in Lower Austria. As a supplier to all major retail chains that partners with 150 farmers, “smooth business communication is the be-all and end-all,” said the company’s operations manager Karlheinz Zelinger.

Dorfinger implemented the new ERP system traceNET by activeIT. And at the same time switched from the Web EDI solution to an integrated solution. For Mr. Zelinger, this is an important step towards modernization. “Everything runs much more efficiently now,” he said, highlighting the system’s user-friendliness: “The solution is very easy to use in our day-to-day business, which is why everyone is very happy with it.”

Creating resources

The Wachau-based private distillery Hellerschmid also used the switch to a new ERP system as an opportunity for EDI integration. Bernhard Hellerschmid, who is the third generation of his family to run the business, sees the biggest advantage “primarily in the time saved. While employees used to spend approximately half an hour entering data, everything from order information the shipping, this can now all be done by merely pushing a button!” His advice to anyone considering such a switch is “to plan in advance for every conceivable scenario and to involve as many trading partners as possible. This will save a lot of time and effort later.”

At Orbis Handels GmbH in Lower Austria, the increasing number of documents was the main reason for switching to an integrated EDI solution. Approximately 500 orders are exchanged with the DIY chain OBI every month. Which, according to Michaela Prokesch, an office staff member at Orbis, “would have been unmanageable for us without the automatic integration of the documents. In addition, there was also a positive side effect, according to Ms. Prokesch: “The digitization of despatch advices and invoices was something that catered to our clients’ needs. By making this happen, we strengthened our customer relationship.”

Web EDI and integrated solution compared

paperless supply chain


Web EDI is a great choice for small and medium-sized businesses that have either a low document volume or no ERP system of their own. To use the Web EDI portal, all that is needed is Internet access, which makes the exchange of electronic business data with trading partners a straightforward and inexpensive process. Data is transferred in the correct EDI format via the EDI platform eXite®, ensuring that all electronic business documents are safely delivered and received.


  • No need to install anything
  • Inexpensive
  • Ready for immediate use
  • Automation of the order-to-cash process
  • Integrated master data administration
  • Very user-friendly
  • Export, print, and download in PDF format
  • Multi-language option
  • Multi-industry solution

Go to Web EDI solution

digital connection worldwide

Integrated EDI solution

With an EDI solution integrated their own ERP system, users will achieve maximum efficiency in the supply chain. Manual data entry becomes a thing of the past. This frees up resources that are especially valuable for growing companies and that they can use to focus on their core business in the future. For the seamless integration of B2B processes, comprehensive solutions are available as a managed EDI service or as an in-house solution, depending on the company’s needs.


  • Automated flow of information
  • No manual data entry
  • Reliable processing thanks to high data quality
  • Increased efficiency in all areas
  • Interface to eXite®, the EDI platform by EDITEL
  • Integrated e-invoice service
  • Audit-proof digital archiving
  • Business monitoring
  • 24/7 support services by EDITEL

Go to EDI integration solution

Symbolphoto: copyright ORBIS_Mira
Symbolphoto: copyright iStock, ipopba, Yozayo

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